You would probably be suspicious if your boss asked to meet with you in the conference room after lunch. You know something is amiss when the head of human resources (HR) is sitting in. You’re probably on the way out.
The focal point of the meeting will likely be in a folder on the table: your separation agreement. It’s the legal document with the terms of your departure, one that spells out what the company wants to give you (severance pay and outplacement services, perhaps) in return for what you’re giving up (claims now and in the future). It also includes a deadline for your signature. The HR chief may also offer up a key recommendation: Consult a lawyer.
That’s good advice, especially since what a company offers in severance can be made up of many parts – a lump-sum payment and outplacement. And it's also important as there’s no consensus on how much to pay or what to provide. In other words, there's a lot of potential gray area.
What your final payments will be should fall within a wide range. And there is a lot of ground to cover in negotiations beyond your last paycheck. There are seven key things you should know if you are ever terminated from a position.
1. Know what both sides are seeking and are required to do. Your employer has made it clear you’re no longer needed for whatever reason. Unless you're covered by a contract, most states classify you as an “at-will” employee, meaning your boss can fire you without a set reason and not be on the hook for any severance pay. You may have even signed a document confirming that point when you were hired.
But remember that the company wants closure, and for good reason. Your separation agreement signature is worth money because it potentially limits the number of legal issues you, the fired or downsized employee, might pursue. Less hassle now and in the future means fewer billable hours for the company’s legal counsel. You get the picture.
2. There’s a range of financial outcomes. If you’re a top executive, the terms of what you’ll pocket when you pack up are typically spelled out in your employment contract. For everyone else, from upper-level management down the corporate ranks, things are likely not so clear.
That’s where informal guidelines come into play. The rule of thumb that applies to severance packages – two weeks’ pay for every year of employment – turns out to be a rough average. In practice, it ranges between one to four weeks depending on circumstances, says Jeffrey M. Landes, a lawyer in the labor and employment practice of the New York firm Epstein Becker & Green.
3. How much you get depends on a number of factors. As far as severance goes, your tenure on the job is just one of several considerations. If you’re being fired because your boss feels you didn’t measure up, it’s likely to be on the lower end of the scale. If your company was bought out and forced to shed jobs, you may find your boss wants to be more generous. Ask yourself the following questions:
- How well did you perform and how well is it documented? The better your evaluations and the more popular you are, the more likely that an employer will carve out more severance pay.
- What triggered your dismissal? If the circumstances behind your termination are out of your company’s hands – downsizing as the result of a merger or the axing of an obsolete division – terms are likely to be more generous.
- Has your company been lax about tracking your performance? Your company is likely to weigh its legal vulnerability. If you were fired for under-performance, you may gain leverage if your evaluations are unclear or seem to point to good work.
4. Review your work history – closely. Miriam F. Clark, partner at the New York employment-law firm Ritz Clark & Ben-Asher, says one of the first things to examine with a lawyer are documents that chart your history at the company and how well you performed your job. The overall picture will help determine whether you have a discrimination case to pursue. If you have grounds for an action, there’s potentially a court award or settlement in your future. At the very least – if there’s a scent of something awry – you’ve got additional leverage in severance negotiations.
5. Know where your company has flexibility. It helps to determine what you can ask for during negotiations and what is off limits. Some things your company can negotiate and others are outside your boss’ control. First, there’s the law to consider. The law in Ohio, for instance, requires compensation for the accrued vacation. That’s because it is considered a deferred payment for a benefit you’ve earned, says Cleveland attorney Jon Hyman.
Similarly, your company will probably have little or no leeway when it comes to employee benefits. Healthcare and insurance coverage are determined by insurance carriers, not your employer after all. You can stay on the company health plan for up to 18 months under COBRA law, but you’ll likely pay a steep price for the privilege. Your disability coverage through the company, meanwhile, is likely to end when your employment does.
You can request that your employer boost your severance package to help foot the bill for COBRA coverage or the initial cost of disability insurance. Some employees may even be able to negotiate to delay the formal date of their separation from the company to accommodate benefits issues, such as reaching a pension deadline.
Consider a few other possibilities, as well. For example, it’s not uncommon for employees to ask for the sum of money employers might have earmarked for outplacement services, says Clark.
Landes says that another talking point is the timing of your severance payment in order to maximize what you get in state unemployment benefits. Delaying the receipt of severance for one month may prevent receiving lower unemployment benefits, for example.
6. Tap into relationships. Relationships can matter during severance negotiations, too. In fact, there are times when employees themselves handle some of the face-to-face haggling over severance terms instead of bringing in an attorney. Those cases are more common when employees have a close relationship with a boss or someone else on the other side of the table.
7. Remember the future. Hammering out the best terms in your separation agreement goes beyond money – what you agree to can affect your long-term career. Future job references are also something to take up before you sign off. Your separation-agreement negotiations can address what’s put in writing when prospective employers check into your work history. They can also spell out who provides a reference and what information can be shared over the telephone as well. That’s especially important if you’ve bounced around a few jobs or had an ongoing spat with a supervisor.
There are also likely to be provisions that require you to keep mum about why you’re leaving and the terms you struck on the way out. If you find the limitations too stifling, you may push back and change them during talks. For instance, you may want to carve out exceptions to cover speaking with your spouse and kids about what happened.
The Bottom Line
In the end, stay objective and focused. While combing through the finer points of a separation agreement can be painful exercise, they’re an essential step in getting back on track. A clear mind and sharp focus can help you close the past, secure the present and pave the way to a brighter future. Above all, remember you'll be in shock at that first meeting, even if it's not a complete surprise. Don't sign anything immediately. And try to talk to an attorney who specializes in employment law before you do sign something.