Power of Attorney: When You Need One

A power of attorney (POA) is a legal document in which the principal (you) designates another person (called the agent or attorney-in-fact) to act on your behalf. The document authorizes the agent to make either a limited or broader set of decisions. The term "power of attorney" can also refer to the individual designated to act in this way.

Key Takeaways

  • A power of attorney (POA) is a legal document that gives an individual, called the agent or attorney-in-fact, the authority to take action on behalf of someone else, called the principal.
  • The agent can have either extensive or limited authority to make legal decisions about the principal's property, finances, or healthcare, depending on the terms of the POA.
  • Types of POA include conventional, also known as a limited power of attorney, durable, which lasts for a lifetime unless you cancel it, springing, which only comes into play for specific events, and medical, also known as a durable power of attorney for healthcare.

How a Power of Attorney (POA) Works

Certain circumstances may trigger the desire for a power of attorney (POA) for someone over the age of 18. For example, someone in the military might create a POA before deploying overseas so that another person can act on their behalf should they become incapacitated.

Incapacity isn't the only reason someone might need a POA, though. Expatriates workers and families need to set a POA for their affairs in America while doing their work overseas. Younger people who travel a great deal might set up a POA so that someone can handle their affairs in their absence, especially if they have no spouse to do so. However, POAs are most commonly established when someone is elderly or if they face a serious, more long-term health crisis.

If you have a POA and become unable to act on your own behalf due to mental or physical incapacity, your agent or attorney-in-fact may be called upon to make financial decisions to ensure your well-being and care. For example, they may need to pay bills, sell assets to pay for medical expenses, and take steps for Medicaid planning for you.

Other important tasks a POA can authorize someone to carry out are banking transactions, real estate decisions, dealing with government or retirement benefits, and healthcare billing.

How to Get a Power of Attorney (POA)

The first thing to do if you want a power of attorney is to select someone you trust to handle your affairs if and when you cannot. Then you must decide what the agent can do on your behalf, and in what circumstances. For example, you could establish a POA that only happens when you are no longer capable of handling your affairs yourself—or one that goes into effect immediately so your agent can act for you in your absence.

Some powers of attorney are limited. For instance, the POA could merely empower someone to represent you at a real estate closing in another city. Also, note that even when a general POA contains no such limiting language, it usually only operates while the person conveying the power, called “the principal,” has full capacity.

If you have property that is only in your name, your spouse would need a power of attorney to take legal or financial actions related to that property (like selling it).

Anyone can set up a POA. One way is to find a template online that satisfies the requirements of the state in which you live, and execute it according to your state's guidelines (it may need to be notarized and require witnesses).

POAs differ depending on when you want the authority to start and end, how much responsibility you want to give your agent, and the laws in the state where you live. There is no uniform POA common to every state. States have different requirements for establishing a power of attorney—Pennsylvania’s statute, for instance, makes the legal assumption that a power of attorney is durable.

Using an attorney to draw up the POA will help ensure that it conforms with state requirements. Since a POA may be questioned if an agent needs to invoke it with a bank or financial services company, you should ask an attorney about prior experience in drafting such powers. You want to select someone not only familiar with state requirements, but also with the issues that can arise when a power is invoked. This way, the attorney can use language that will make clear the full extent of the responsibilities that you wish to convey.

To set up a legally binding POA, the principal must have sufficient mental capacity when the document is drawn up. This means that they must fully understand the nature and effect of the document. It also means that if you have an ill parent who is already incapacitated, you won't be able to get a power of attorney to act on their behalf.

The POA can be canceled or revoked at any time simply by destroying the original document and preparing a new one, or by preparing a formal revocation document informing all concerned that the POA is no longer a valid instrument.

What Happens If You Lack a Power of Attorney (POA)

POAs are not just reassuring; they may become the instruments that protect your financial and real estate interests, your health, and even your manner of dying. If you are incapacitated and have no POA designated to take the wheel, your family will likely be forced into costly and time-consuming delays.

Principals have to set up POAs for themselves. A family can't "get" a POA when they suddenly realize that an elderly relative is no longer able to manage their affairs. In this situation, a court would have to appoint a guardian or conservator, and neither the individual nor their family would have any control over the appointee. In some states, the guardian is required to post a bond and file a detailed inventory and accounting of the person's relevant assets. The entire affair is more complicated, more costly—and more public —when a POA is not already in place.

Four Types of POAs

There are several types of POAs, as well as various degrees of responsibility that you can delegate.

General POA

This starts when it is signed and continues in force until you become mentally unable to make coherent decisions. It is important to state exactly what authority you are giving your agent. It could be something very specific, like giving your attorney the power to sign a deed of sale for your house while you're on a trip around the world.

This is called a "limited power of attorney" and it can be quite common in everyday life. One common use of it is what is called discretionary money management, or what gives money managers the authority to buy and sell investments on their client's behalf based on their own decisions not their client's. Or you could specify a much broader range of powers, such as access to your bank accounts (what's known as a "general power of attorney").

Durable POA

A durable POA begins when it is signed but stays in effect for a lifetime unless you initiate the cancellation. Words in the document should specify that your agent's power should stay in effect even if you become incapacitated. Durable POAs are popular because the agent can manage affairs easily and inexpensively.

Springing POA

This POA comes into play only when a specific event occurs—your incapacitation, for instance. A springing power of attorney must be very carefully crafted to avoid any problems in identifying precisely when the triggering event has happened.

Medical POA

A medical POA, or durable power of attorney for healthcare decisions, or health care proxy, is both a durable and a springing POA. The springing aspect means that the POA takes effect only if specific conditions take place. As long as the principal is conscious, and of sound mind and body, the medical POA will not be triggered. Some medical POAs are written to end when the principal recovers from the incapacitating condition. You can have different POAs for different situations and appoint different agents to hold them as well.

A Will Is Not a POA

Do not expect your will to serve as a substitute for a power of attorney. A will designates the distribution of your property after death, while a POA is related to decisions made during your life.

However, you can have a living will in addition to a healthcare POA. A living will usually addresses specific issues and wishes related to medical treatment if you have a terminal condition, or related to dying (such as the extent to which lifesaving measures should be used).

A living will does not always deal with other important medical issues, however, such as whether you would decline dialysis or a blood transfusion. These are the kinds of concerns that can be directly articulated in a durable power of attorney for healthcare decisions.

Who Should Be Your Attorney-in-Fact?

The person you choose as your agent must be someone you trust without hesitation. Depending on how you've worded your POA, the person you select will have access to and be able to make decisions about your health, home, business affairs, personal property, and financial accounts.

It is useful to contact each institution you do business with to be certain that your POA authority will be honored. Some banks and financial institutions have their own forms to complete.

You may name more than one person to act as your agent and ask that they work together. However, bear in mind that they may not always have the same view of what needs to be done. You should also appoint a successor agent, in the event that the agent you originally chose cannot serve in that capacity when the need arises. 

Signing a POA does not deprive you of control over your personal affairs. It is a contingency document that becomes a powerful instrument only when it is needed.

The Bottom Line

Choosing someone to hold your power of attorney and specifying that it will operate even if you lose capacity ensures that you have a plan in place for administering your financial and personal affairs if you are ever unable to do so.

This gives you more control over how that process will be handled should the need ever arise. If you move to another state, your power of attorney should remain effective; however, the American Bar Association recommends that you use such a move to update your power of attorney. The power expires upon your death.

Article Sources
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  1. American Bar Association. "Pick the Right Power of Attorney Instrument."

  2. Pennsylvania General Assembly. "Chapter 56 Powers of Attorney."

  3. American Bar Association. "Power of Attorney."

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