Did you know that more than 2,700 rules govern your Social Security benefits? Luckily, a significant number of those rules probably don’t apply to you, but how do you have a fighting chance of interpreting all of these rules on your own when there are thousands of explanations in the agency’s Program Operations Manual System (POMS)?
The easy answer is to contact the Social Security Administration (SSA). Yes, we know what sort of negative connotations the concept of communicating with a government agency conjures up. Thankfully, however, there are three ways for you to contact Social Security. Getting info and solving issues may be easier than you think.
- You can contact the Social Security Administration three ways: online, by phone, and in person.
- The Social Security website is easy to use and written in plain English, and it offers nearly all of the services you need.
- Since Social Security doesn’t publish the phone numbers of most local offices, you may have to call the main number at 1-800-772-1213.
- Visiting a Social Security office should be a last resort, as there are fewer workers for an increasing number of applicants.
- Social Security personnel can explain rules and analyze your eligibility for benefits, but don't expect them to help you strategize about the best ways to collect your benefits.
Contacting Social Security Online
Unlike some other government websites (we’re looking at you, IRS), the Social Security website is easy to use and written in plain English, and it offers nearly all of the services you need. You can view a list of the online services by visiting the What You Can Do Online page. You’ll notice that you can apply for benefits, get a copy of your statement, appeal a decision by Social Security officials, and get estimates of your future benefits and Medicare services, among other things. Each heading on this page has a dropdown menu that points you in the right direction based on your specific need.
Just like the SSA’s offices, the website has certain hours of operation during which you can conduct business. But take heart: If not 24/7, the hours are pretty extensive. Unless you’re trying to apply for benefits between 1:00 a.m. and 5:00 a.m. Monday through Friday, before 5:00 a.m. or after 11:00 p.m. on Saturday, or before 8:00 a.m. or after 11:30 p.m. on Sunday, the operational hours probably won’t affect you.
Contacting Social Security by Phone
The website is a great place to start, but sometimes the information provided may not seem to address your situation or answer your particular question. So your next step might be to call. Since Social Security doesn’t publish the phone numbers of most local offices, you likely have to call the main number at 1-800-772-1213. Even if you have the number of your local office, you'll probably want to start with the SSA’s automated system anyway.
If you call, you can perform many services, including requesting a benefit verification letter and/or statement of your benefits, inquiring about the status of a claim, applying for a replacement card, finding the address of your local office, and conducting some business related to Medicare.
If the automated system isn’t enough, you can speak to a representative between the hours of 7:00 a.m. and 7:00 p.m., Monday through Friday.
Social Security advises calling on Wednesday, Thursday, or Friday to cut down on your hold time.
Contacting Social Security in Person
If you can’t resolve your problem or find the information you need on the website or over the phone, you can go to one of the field offices (the website offers a Social Security Office Locator, which works via zip code). In some cases—if you need to request a Social Security card or update certain kinds of personal information—you may have to visit an office. But be forewarned: It probably won’t be fun. You can schedule an appointment, though it could take weeks or more than a month to get one. Just heading to the office is an option, but you’ll probably wait more than a couple of hours to be seen. Some offices report lines out the door.
Staffing is an issue. Due to budget cuts to the SSA, there are fewer workers for an increasing number of applicants. And don’t expect them to take an in-depth a look at your situation the way a financial planner would. Not only are SSA employees extremely busy, but they also cannot offer advice on how to maximize your benefits.
Some Social Security experts advise visiting multiple field offices in order to ensure that you’re getting the most out of your benefits. One worker may misinterpret the rules and deny you benefits or other privileges for which you’re eligible, so seeking multiple benefit estimates can help you find the best deal—kind of like shopping for a new car.
The number of states (plus Washington, D.C.) whose residents can request a replacement Social Security card online.
The Bottom Line
Most experts say to avoid the Social Security office as much as you can. The website allows you to do just about everything, and if you're looking for good strategies on how to maximize your benefits, the local Social Security Administration office can’t help you anyway. Instead, try AARP, or consult with a financial planner, estate-planning attorney, or a Social Security expert who can help you figure out the best way to structure and maximize your benefits.