What Is a Payment?
Payment is the transfer of money, goods, or services in exchange for goods and services in acceptable proportions that have been previously agreed upon by all parties involved. A payment can be made in the form of services exchanged, cash, check, wire transfer, credit card, debit card, or cryptocurrencies.
- Payment is the transfer of money or goods and services in exchange for a product or service.
- Payments are typically made after the terms have been agreed upon by all parties involved.
- However, payment may be required before, during (installment payments) or after goods or services have been provided.
- A payment can be made in the form of cash, check, wire transfer, credit card, or debit card.
- More modern methods of payment types leverage the Internet and digital platforms.
Today's monetary system allows for payments to be made with currency. Currency, which has simplified the means of economic transactions, provides a convenient medium through which payments can be made, and it can also be easily stored.
Before the widespread use of currency and other payment methods, barter payments were used in which one product or service was exchanged for another. For example, if an egg farmer with a large surplus of eggs wanted milk, the farmer would need to find a dairy farmer who would be willing to take eggs as payment for milk.
In this case, if a suitable dairy farmer weren't found in time, not only would the egg farmer not get the milk, but the eggs would spoil, becoming worthless. Currency, on the other hand, maintains its value over time. However, bartering is still practiced today when companies want to exchange services between one another.
Payments can be the transfer of anything of value or benefit to the parties. An invoice or bill typically precedes a payment. Payees usually get to choose how they will accept payment. However, some laws require the payer to accept the country's legal tender up to a prescribed limit. Payment in another currency often involves additional foreign exchange transaction fees, usually around 2–3% of the total payment being made, but could be quite a bit higher depending on the bank or card issuer and country of purchase.
In the U.S., the payer is the party making a payment while the payee is the party receiving the payment.
Types of Payments
Payments are made using various methods. Throughout history, these types of payments have changed and evolved, and new payment methods are likely to appear in the future. Here are the most common types of payments used today.
Today, credit cards are widely used for purchases and payments. Credit cards work by offering its user a line of where where an individual can draw credit up to a certain limit. When you attempt to use your credit card, your account information is sent to the merchant bank. The merchant bank then receives authorization from the credit card network to process the transaction.
Many businesses accept credit cards, though many that accept cards charge a fee from the merchant that provides the machine and payments infrastructure as well as their financial institution. This fee is often a percentage of the transaction amount and/or a flat fee for each payment.
Help an individual build a credit history that can used to make more major purchases in the future
Reduce risk as it is easier to carry a single plastic card as opposed to cash
Produce revenue opportunities through rewards and airline miles
Delay when an individual actually needs to use personal capital to pay for something
Create the potential to overextend credit and incur unpayable debt
Charge processing fees by many merchants, making a purchase more expense than other methods
Charge high interest (~15% to ~25% APY) on unpaid balances
Impact a credit report negatively when too many cards are opened
Debit cards may look similar to credit cards, but their underlying mechanism is entirely different. When a debit card is used, funds are immediately withdrawn from an individual's account. Instead of having a line of credit that you can pull from in excess of what you have saved, debit card transactions can be declined if you do not have enough money in your account.
Debit cards share many advantages as credit cards, as the small piece of plastic is easy to carry, widely accepted by many merchants, and has varying levels of fraud protection. However, debit cards often have less promotional opportunities and may result in processing fees if you accidently attempt to overdraw your account.
Help individuals transact easier through ATM withdrawals or purchases as many major companies
Typically don't have annual fees or transaction costs as long as you have money in your account
Discourage excess spending by only allowing spending up to account balance
Doesn't charge interest since all payments are facilitated using the spender's money
Often has limited fraud protection up to certain dollar amounts or time periods
Limit your spending capabilities to your account balance, not allowing for higher amounts of spending for emergency or high need situations
Charge overdraft fees through some banks when you attempt to withdrawn more funds than available in your account
Don't build your credit score as no credit is used
Cash is still used for many businesses, such as the retail industry. Coffee shops and convenience stores, for example, still accept cash payments. Considering the fees associated with debit and credit cards, many retail small businesses prefer cash payments from their customers. Cash has its own disadvantages, as it can be lost, stolen, or destroyed. Businesses dealing in large transactions must often incur additional expenses to pay for related security measures such as secured transit or fraud detection.
Eliminate all hidden fees as there are no transaction costs for transacting with cash
Manages spending as you can only spend up to whatever physical bills you have in possession.
Assists with budgeting as you can easily visualize how much money you have to spend
Eliminates the need for access to the Internet or technology
Does not build your credit score as no credit is used
Incurs ATM fees when withdrawing cash from an ATM
Has higher risk of theft as cash is often owned by the bearer (whomever is in possession of the paper)
Doesn't keep a record of spending like other digital means do
The contactless payment technology that has emerged in recent years has made payments easier than ever. The credit or debit card machine—called a point of sale terminal (POS)—can read the customer's banking information through the software application that's installed on the mobile device. Once the phone reads the information from the POS terminal, a signal is generated to inform the customer that the payment has been made.
For mobile payments to work, the payer must have a higher-end mobile device with near-field communication (NFC) capability. The user then needs to set up their mobile wallet to contain their existing card information. The bank that issued your credit card often has to approve the new payment platform, and the payee must have capabilities to accept mobile payment.
Allow for very fast transactions (a simple tap with your smartphone and authentication is all that is needed)
Promotes financial security through tokenized mobile payment apps
Further promotes security through biometric authentication requirements on mobile devices
Doesn't require user to carry around additional goods (as long as they normally have their phone on them)
Still an emerging type of payment, so it is not always accepted.
Only supported by certain types of mobile phones.
Ties together multiple assets; if you lose access to your phone via theft or dead battery, you cannot make payments.
May require payer to use specific app at specific places (i.e. Apple stores may only accept Apple Pay)
Checks have fallen out of favor over the years due to advancements in technology, allowing payments to be electronically submitted. However, there are instances when checks might be helpful, such as when the seller wants a guaranteed payment. A bank cashier's check or a certified check are two types of checks that banks offer to help sellers receive the money owed from the buyer.
Checks are linked to a payer's bank account. Each check contains your bank's routing number (a nine digit code to identify financial institution) as well as your account number. When a check is written, the payee deposits the check, sending the transaction to a clearing unit. The clearing unit makes the appropriate changes to each party's account.
Charge low to no fees (outside of the cost of the paper check and a stamp to potentially mail payment)
Provide protection as checks must be signed by the recipient who must often also show ID prior to cashing
Generate proof of payment via paper trail
May be costly depending on how checkbooks are ordered and securely distributed to the payer
Results in longer processing time as funds aren't transferred until the recipient cashes the check
Are still susceptible to fraud; if depositing bank does not require ID, fraudulent checks only require a single forged signature.
Electronic Funds Transfers
Wire transfers and ACH payments (Automatic Clearing House) are typically used for larger or more frequent payments in which a check or credit card wouldn't be appropriate. A payment from a manufacturer to a supplier, for example, would typically be done via wire transfer, particularly if it was an international payment. An ACH payment is often used for direct deposits of payroll for a company's employees.
Though both are transfers of electronic funds, ACHs and wire transfers are different. ACHs only work domestically, and often take one or more business days to fully process. Wires are most often processed same day but have location limitations. In addition, ACHs can often be reversed, while wire payments are permanent once the transaction is initiated.
Electronic Funds Transfers
May help payees receive funds faster than other methods
Can be set up as an automatic payment for reoccurring transactions
Allow for investigation and dispute for fraudulent transactions
Require the payer to immediately have the funds ready to be disbursed
May not be recoverable for certain types of EFTs
May result in higher transaction fees or costs
Digital currency or tokens are a more modern approach to facilitating transactions. The premise is simple: one person in possession of digital currency can send coins or tokens to any address on a blockchain. Blockchains with smart contract capabilities can interject logic to automatically withdraw or transfer specific amounts based on underlying conditions.
The widespread use of cryptocurrency is still in its infancy stage, especially when compared with other payment systems above. However, cryptocurrency has the advantage in only needing an Internet connection to facilitate a payment; as long both parties have a digital wallet on the same network, payments can be made.
Do not require use of a bank account; facilitation only requires an Internet connection
Can easily accommodate a payee's preferred digital currency by swapping coins/tokens in a centralized or decentralized exchange
May result in very fast payment processing
Does not have stable value and may result in loss of capital
Require moderate technical understanding of how to send funds; failure to send correctly may result in loss of funds.
Not as widely of an accepted means of payment compared to other methods
The payee may choose to compromise on debt and accept partial payment in lieu of full settlement of the obligation, or it may offer a discount at their discretion. The payee may also impose a surcharge, for example, as in a late payment fee, or for the use of a certain credit card.
Acceptance of payment by the payee extinguishes a debt or other obligation. A creditor cannot unreasonably refuse to accept a payment, but payment can be refused in some circumstances, such as on a Sunday or outside banking hours. A payee is usually obligated to acknowledge payment by producing a receipt to the payer, which may be regarded as an endorsement on an account as "paid in full."
Payment Credit Terms and Discounts
Every company that receives payments must set their payment terms. This payment term dictates when payment is due and whether the company offers a discount for early payment.
The most common form of payment term is called "net 30" where a payment is due 30 days from the receipt of the invoice. A company may set the number of days to whatever they want; however, these terms must often be agreed to in the contract with the payee. In addition, a payer may offer a discount (i.e. 1%) if payment is made within a short period of time (i.e. 10 days). This is written as 1/10, net 30, and the company may offer that discount if it is urgent they receive cash.
In a very basic, transactional contract, a good or service is provided at the same time, immediately proceeding, or immediately following payment. Consider buying an apple at a grocery store; you must pay before you can take it out of the store. Consider a haircut; you must pay immediately after the barber styles your hair.
For more complex agreements that may require delivery of a good or a service to be performed over time, Consider a real estate developer that charges a 4% fee on a building they are constructing. The agreement for the developer fee may call for quarterly payments to the developer based on the percentage of completion of the building. Another example may be keeping a lawyer on retainer; payment must be made on a recurring basis in advance of any services being provided.
Advance Payments (Prepayments)
In some contractual situations, one party to the contract may require payment upfront before service has been performed or the good has been delivered. More often for service agreements, the payee that receives payment has an obligation to perform on the contract after payment has been received. In addition, that payee must follow strict accounting guidance that limits their ability to record revenue until the payment is actually earned.
What Does Payment Mean?
Payment is the exchange of something of value as part of an agreement. One party makes payment and receives something else of value, while the other party receives payment in exchange for providing a good or service. The most traditional type of payment was through physical currency, but a majority of payment types now leverage technology.
What Are the Main Types of Payments?
Traditionally, cash, debit cards, credit cards, and checks were the main types of payments. Now, more advanced forms of digital payments are becoming more popular. This includes online payment services, digital currencies, and electronic transfers.
What Is a Bank Payment?
A bank payment is a transfer from one bank account to another. It is a form of digital payment that leverages technology to transfer currency. Instead of relying on transferring physical currency or writing a paper check, a bank payment can be issued for many reoccurring expenses (i.e. utility bills) or sporadic expenses (i.e. grocery bills).
What Is the Best Form of Payment?
There is no single best form of payment, as each typically has its own advantages and disadvantages. More traditional forms for payment like cash don't need technology and are often universally accepted. More modern forms of payment have less risk of theft and may be accompanied by payment rewards.
The Bottom Line
The world has always entered into agreements where one party pays another. The idea of trade and contracts will never go away, but the form in which payment is made has and will change over time. Today, instead of trading for cash, there are many different ways to make payment that rely on the Internet, technology, or digital platforms.