What Is Prepayment?
Prepayment is an accounting term for the settlement of a debt or installment loan in advance of its official due date. A prepayment may be the settlement of a bill, an operating expense, or a non-operating expense that closes an account before its due date. A prepayment may be made by an individual, a corporation, or any other type of organization.
Many types of debts and obligations are settled in advance through prepayment. Corporations might prepay rent, wages, revolving lines of credit, or other short-term or long-term debt obligations.
Consumers can prepay credit card charges before they actually receive a statement. Or they might pay a loan off early, by refinancing the debt through another lender or by paying the entire debt out of pocket.
Some loans, such as mortgages, may include a penalty for prepayment. If a loan includes such a penalty, the borrowers must be made aware of and agree to the provision at the time they take out the loan.
The penalty may only apply to paying off the entire balance, generally by refinancing the mortgage. A borrower can usually make intermittent extra payments of the principal without penalty.
A prepayment might be made for the entire balance of a liability or it could be a partial payment of a larger loan that is made in advance of the due date.
Types of Prepayment
Prepayments are common in a variety of contexts. Individuals and large businesses make prepayments.
In the corporate environment, expenses are the most common prepayments. These expenditures are paid in full in one accounting period for goods or services that will be consumed in a future period. The prepayment is reclassified as a normal expense when the asset is actually used or consumed. A prepaid expense is first categorized as a current asset on the company's balance sheet.
For example, a company can list $6,000 as a current asset under the prepaid rent account on its balance sheet if it rents office space for $1,000 a month and prepays six months' rent. The company would reduce the current asset by $1,000 in each subsequent month and would list the expense on its income statement as an operating cost of $1,000 as the total prepaid rent expenses are actually incurred.
Prepayments by Individuals
Individuals also make prepayments, and the personal accounting process is much easier. A consumer might run up a monthly credit card bill with a settlement date of 30 days after the end of the month.
If a consumer incurs $1,000 of total expenses on the card and pays it off on the 30th day of that month, it's considered a prepayment because the bill isn't actually due for another 30 days. The consumer's credit card company tracks these prepayments, so there is little need for the consumer to account for it personally.
Prepayment by Taxpayers
Taxpayers regularly—voluntarily or not—make a prepayment of taxes when part of their pay is withheld for taxes. Technically, taxes are due on or about April 15 each year, but their employers are required to withhold taxes in each pay period and send the money to the government on the employee's behalf.
Self-employed individuals are expected to make a prepayment of taxes by filing quarterly estimated taxes.
In either case, if they pay more than their taxes due for the year, taxpayers receive any excess back as a tax refund